Conference time is coming and the scramble begins to find conference forms that work for your classroom. Parent communication isn’t one size fits all and the handouts you need aren’t either. In this post, I’ll share a wide variety of parent-teacher conference forms and handouts that enable you to customize your conference notes, agendas, progress reports, and more to fit the unique needs of your classroom.
So, grab a cup of coffee, and have a peek before you plan, at 10 different forms to streamline your planning process and make conference time run smoothly!
Parent-Teacher Conference Forms and Handouts
Send home a pre-conference letter for families to fill out that will give you an idea of when the parent wishes to schedule a conference. The pre-conference letters are editable so you can add the dates and times you are holding your parent conferences.
Parent questionnaires serve two purposes. They give you an idea of any questions or concerns a parent may have, as well as a parent’s perspective on the student’s strengths and areas for improvement.
Conference Prep Checklist
This helpful tool provides you with a list of things to complete before your parent-teacher conferences. Things like sending home scheduling letters, and reminder notes, what to print, prep, and gather for each conference, and how to get your classroom ready.
Parent-Teacher Conference Script
Included in the parent-teacher conference kit are conference scripts that tell you exactly what to say at an in-person conference as well as a separate script for phone conferences. I’ve included notes on how to have difficult conversations with parents, and what to do when a parent is angry.
Parent Contact Sheets
Documenting parent contact and what was discussed is key to monitoring a child’s progress with the parent.
Often, parents want to help their child at home but they aren’t quite sure how. Parent brochures with tips on how paents and families can support learning at home.
Conference Scheduling Forms
Simple scheduling forms give you a list at a glance of the conferences you have scheduled each day. Most schools hold conferences over several days. I’ve always found it helpful to make a schedule for each day so I can pull the documentation, any forms, and work portfolio for each conference coming up.
Conference Reminder Notes
Parents have busy lives just like teachers do. Sending home a customized conference reminder is always appreciated. These also let the parent/guardian know to contact you if they need to reschedule their conference.
Conference reminder bracelets
These no-prep printable bracelets are a good way to remind parents of younger students that their conference is today.
Parent-Teacher Conference Agenda Forms
Conference agendas serve as a “cheat sheet” to make sure you cover all the topics you intended and to keep the conference on track. The agenda form gives a snapshot of each student and can include test scores, reading progress, academic strengths and any areas for improvement.
Progress Report Forms
I’ve included progress report forms in several different formats. The editable versions allow you to customize the progress report for your specific needs.
Parent Conference Sign-in Sheets & Door Signs
Having a sign-in sheet and a sign on the door lets parents know you’ll be with them shortly and gives you documentation of all the parents that you met with.
Whether you’re a veteran teacher or just starting out, these forms will be your new best friends at conference time!
If you’ve found this post helpful, please share it with your teacher friends and save it for when your conference time is near!
Visit these posts to get more tips for successful parent-teacher conferences. You’ll learn what to prepare ahead of time, what to include, what to talk about with parents during a conference, and even how to have difficult conversations with parents.
Tips for Having Difficult Conversations With Parents *COMING SOON*